11-05-93 Actions of Board of Trustees ACTIONS AT THE NOVEMBER MEETING OF THE BOARD OF TRUSTEES COLUMBUS -- The following pages summarize the major items of business at the regular meeting of The Ohio State University Board of Trustees held Friday (11-5) at the Fawcett Center for Tomorrow. Enrollment Meets Predictions Trustees were told that the university's autumn quarter enrollment is very close to what had been projected last summer when the university's annual budget was adopted. William J. Shkurti, vice president for finance, reported, "This is good news for budget purposes because the budget was balanced on these projections. Enrollment should generate tuition and subsidy income levels very close to budgeted levels." He added that "barring catastrophic surprises," the 1993-94 budget will remain balanced through the end of the fiscal year. As anticipated, enrollment fell by about 3 percent -- from a total of 58,585 last autumn to a total of 56,817 this autumn. President E. Gordon Gee noted that the enrollment is "directly on target" with the university's plan to downsize somewhat through managed enrollment and selective admissions. He also said the balance between undergraduate and graduate students is "very much on target," and he pointed out that the decreased enrollments and increased standards have not had a detrimental effect on minority enrollment, as some had predicted. Minority enrollment is at an all-time high, reported Associate Provost Robert Arnold. The total number of minority students is 6,345, an 8.2 percent increase over last year. At the Columbus campus, minority enrollment totals 6,034, a 7.7 percent increase. Minorities now represent 11.9 percent of the student population on the Columbus campus. All categories of minority students increased: African Americans from 3,209 to 3,439 (7.2%), Asian Americans from 1,739 to 1,895 (9.0%), Hispanics from 807 to 871 (7.9%), and American Indians from 108 to 140 (29.6%). The decline was felt on all Ohio State campuses. The Columbus campus has 50,623 students this year, compared to 52,183 in 1992. At the regional campuses, the 1993 and 1992 figures, respectively, are: Lima, 1,348 and 1,410; Mansfield, 1,412 and 1,465; Marion, 1,046 and 1,066; and Newark, 1,675 and 1,732. The Agricultural Technical Institute at Wooster had a slight decline from 729 last year to 713 this year. Graduate students are also at a record high, with 11,307 students pursuing graduate studies, a 2.5 percent increase over last year's total of 11,035. The number of students in the professional colleges (Dentistry, Law, Medicine, Optometry, Pharmacy and Veterinary Medicine) remained stable, with 2,648 students this fall compared to 2,639 last year. The overall decrease is attributable to a fall of 4.6 percent in the number of undergraduates -- from 44,911 last year to 42,862 this year. Additional information about undergraduate retention, characteristics of the incoming freshman class and comparisons with other universities will be presented at a future meeting of the Trustees. Task Force Proposed to Consider Faculty Rewards Trustees held a discussion about faculty rewards during the Educational Affairs Committee meeting preceding the board meeting. According to Nancy M. Rudd, associate provost, the Office of Academic Affairs is proposing the establishment of a task force on faculty rewards. The task force would review the current system and make recommendations regarding general criteria for appointment, tenure, promotion, and other rewards that are applicable across disciplines. Rudd cited issues such as a lack of consistency between current procedures and faculty rules, an apparent lack of involvement by many faculty in tenure and promotion matters in many departments, inadequate documentation of teaching in many departments, and inconsistency between the Ohio public records law and Ohio State's policy on confidentiality of letters of evaluation. She noted that she envisions the task force reviewing the faculty rules and the Office of Academic Affairs procedural guidelines for tenure and promotion decisions; laws, such as the Ohio Open Records Act; and the definition of scholarly activity. In addition, the task force would consider the appropriate general criteria for the awarding of tenure and for promotion and consider what mixture of uniformity of criteria and local variation is optimal to assure that Ohio State as a whole, as well as individual disciplines, can achieve the highest possible quality. Related issues beyond the scope of the committee's charge would be identified for further study. Department Chairperson and Hospitals Board Members Appointed The board reappointed Randall E. Harris of WORTHINGTON as chairperson of the Department of Preventive Medicine for a four- year term through June 1994. Trustees also appointed Peter Frenzer, president of Nationwide Life Insurance Co., to the University Hospitals Board for a three year term, retroactive to Nov. 1. Seven people, including two trustees, two administrators, a faculty member and two area residents will comprise the first board of the Arthur G. James Cancer Hospital and Research Institute. Trustees created the board at their September meeting. Appointed from Ohio State were trustees John W. Kessler and Alex Shumate; Harry G. Cramblett, senior physician and faculty member; Edward F. Hayes, vice president for research; and William J. Shkurti, vice president for finance. The board also appointed to the board Richard J. Solove, of Westerville and Ellen Hardymon of Delaware. Solove is an area real estate developer who is president of the Ohio Cancer Foundation. He has endowed the Richard J. Solove Chair in Cancer Medical Therapeutics Research Fund at Ohio State. Solove served on the founding board of the Shepherd Hill Hospital in Newark, an alcohol and drug abuse center. He has a degree in pharmacy from Ohio State. Hardymon is general managing partner of January Partnership Ltd., a private investment portfolio firm, and chairman of Midwest Savings Bank in DeGraff. She is a director and member of the executive committee of the Franklin County unit of the American Cancer Society. Hardymon helped establish the Babe Zaharias Women's Cancer Center at the James Hospital. Earlier this year, she chaired the first Race for the Cure, a fund- raising event for breast cancer education and screening. Hardymon attended Ohio State. In addition, trustees appointed or reappointed 20 doctors to the medical staff of the cancer hospital. Accounting and Humanities Get Endowed Professorships The Board of Trustees established The Deloitte & Touche Accounting Professorship with a gift of $515,012 and the Kenneth E. Naylor Professorship in the College of Humanities with a gift of $145,977.97, as well as seven new named funds. A fund for the Deloitte & Touche professorship was established in 1987 with gifts from the partners of Deloitte Haskins & Sells and the Deloitte Haskins & Sells Foundation. The name was changed in 1991. The fund has now reached the level of endowment needed to support a professorship. The Naylor professorship will be held by a teacher, researcher and scholar in South Slavic studies or South Slavic history. The position is named in memory of Kenneth E. Naylor who was a professor of Slavic and East European Languages and Literatures. Trustees established seven named endowment funds: ~ The Steve Goldberg Memorial Fund for student assistance in the College of Dentistry, $25,000. ~ The John E. King Scholarship Fund in Optometry, $17,790. ~ The Robert M. Mayer Graduate Research Award in Chemistry, $15,329. ~ The David R. and Martha T. Patterson Permanent Endowment Fund in the College of Optometry, scholarships, $15,000. ~ The Robert Momsen Scholarship Fund of the Lucas County Alumni Club, to benefit students from Lucas County, $15,000. ~ The C. Jane Bull Scholarship Fund in the College of Business, $6,000. ~ The St. Archangel Michael Serbian Orthodox Church of Akron, Ohio, Endowment Fund, $5,000 for graduate student support in the Resource Center for Medieval Slavic Studies. Board Approves Research Agreements Trustees accepted 216 research agreements totaling $19,303,466.95. Those singled out for mention included: ~ $258,248 from the U.S. Department of the Navy, Office of Naval Research, to study the effects of natural changes in and human activity on the Arctic marine ecosystem, measure radioactivity on the sea-floor and collect sediment, water and biological samples. The samples will be analyzed to provide data on the pattern of radionuclide concentration on the sea-floor. That will permit assessment of the hazards and create a basis for more international environmental studies in the Russian Arctic. S.L. Forman of the Byrd Polar Research Center is the principal investigator. ~ $210,773 from the National Institutes of Health to delineate a syndrome, associated with the human immunodeficiency virus, that resembles emphysema and to carefully study its functional and morphological characteristics. J.E. Gadek, P.T. Diaz, and T.L. Clanton of the Department of Internal Medicine are conducting the research. ~ $101,788 from the Edison Materials Technology Center to develop a gas sensor/monitor for measuring carbon monoxide and hydrogen in heat-treating furnaces and in commercial and industrial environments. Semiconductor materials will be used with the goal of optimizing solid state sensor manufacturing technology. S.A. Akbar of the Department of Materials Science and Engineering will conduct the research. ~ $63,512 from the Ohio Board of Regents to prepare teachers in the Columbus public schools to train other middle school teachers to teach hands-on science in the schools through the Science is Fun program. Janet Z. Tarino, associate professor of chemistry at the Mansfield campus, is leading the project. Doctoral Program in Natural Resources Is Established Trustees established a Doctor of Philosophy degree program in natural resources, the first such program in the state, effective Autumn Quarter 1994. The program will prepare students in understanding and applying natural and social sciences for real-world problem solving. New Sexual Harassment Policy Adopted Trustees approved a new sexual harassment policy for the university, affecting students, faculty, staff, customers, vendors and contractors. The 10-page policy defines sexual harassment and provides clearly defined procedures for handling complaints. It addresses issues of hostile environments and consensual relationships, which were not covered in the previous policy, last amended in 1983. Sexual harassment is defined as "any unwelcome sexual advance, request for sexual favor, reference to gender or sexual orientation, or other physical or verbal conduct of a sexual nature when: (1) Submission to or rejection of such conduct is used either explicitly or implicitly as a basis for any decision affecting terms or conditions of an individual's employment, participation in any program or activity, or status in an academic course, or (2) Such conduct has the effect of unreasonably interfering with an individual's work performance or educational experience, or creates an intimidating, hostile or offensive environment for working, learning, or living on campus, and has no legitimate relationship to the subject matter of a course." Complaints may be resolved by informal or formal procedures, which are outlined in detail in the policy. If a violation is found to have taken place, sanctions ranging from a verbal reprimand to dismissal from the university may be imposed. Other Business In other business, the board: ~ Ordered the conferring of degrees and certificates on Dec. 10 to those persons who have completed the requirements for them. ~ Approved 63 waivers of competitive bidding requirements totaling $13,616,328 for the period of July through September. Fifty-three waivers were for sole-source suppliers, one for emergency purposes, and nine for sufficient economic reason. ~ Authorized selection of architects and engineers for two projects: to conduct a building audit and design renovations for renovating Neil Hall on Neil Avenue and to design 2,000 parking spaces on West Campus and seek construction bids for 1,000 with the other 1,000 as an alternate bid. ~ Accepted the report of the Coopers & Lybrand audit for 1992-93, including university financial statements, internal control structure, recommendations to management, and management responses. ~ Approved a variety of non-mandatory transfers of money from current funds totaling $43,039,470.36. ~ Designated 34 employing units for college, presidential and vice presidential areas for the purpose of complying with state law which requires a state employing unit to establish an early retirement incentive plan for its employees in the event that a designated number of layoffs occur within that unit. The designations were made so that if the need for such a plan arises, the university can respond to the needs of individual colleges and departments. Linda Tom, vice president for human resources, noted that the units are for the sole purpose of complying with the law and aren't applicable to any other employment or fiscal issue. ~ Approved resolutions in memoriam for James Dean Harless, associate professor in the School of Journalism, who died Sept. 3; Arden K. Hegtvedt, assistant professor in the College of Dentistry, who died Sept. 15; Norman F. Phelps, professor in the School of Music, who died Feb. 16; Susan L. Porter, professor in the School of Music, who died Oct. 3, Carroll L. Shartle, professor emeritus in the Department of Psychology; Charles C. Vedder, associate professor emeritus in the School of Music; and Charles Ray Williams, professor in the College of Education, who died Sept. 23. # CONTACT: Tom Spring, University Communications, (614) 292-8309. [Submitted by: REIDV (reidv@ccgate.ucomm.ohio-state.edu) Fri, 05 Nov 93 15:16:52 EST] All documents are the responsibility of their originator.