Indianapolis 500
Celebrating its 108th running at the iconic Indianapolis Motor Speedway, the 2024 Indianapolis 500 takes place over Memorial Day weekend with over 300,000 race fans from all over the world.
Sports and Entertainment Travel
888-401-3050
Rileigh Hageman
hageman.97@osu.edu
Trip overview
The Indianapolis 500 is the ultimate bucket list trip for any motor sports fan. Celebrating its 108th running at the iconic Indianapolis Motor Speedway, the 2024 Indianapolis 500 takes place over Memorial Day weekend with over 300,000 race fans from all over the world. Join us in Indianapolis for a weekend you will never forget, both on and off the track. SET’s behind-the-scenes, custom Indy 500 Travel Package is something you can’t experience anywhere else!
Other Upcoming Tours
Egypt: Valley of the Kings for Young Alumni
Greece - Athens and Kalamata
Apulia ~ Undiscovered Italy
Tour highlights
- Three nights deluxe hotel ACCOMMODATIONS at the Hilton
- Indy 500 WELCOME EVENT
- Round-trip motor coach TRANSFERS AND INBOUND POLICE ESCORT to Indianapolis Motor Speedway on Sunday – Race Day
- Tower Terrace Reserved Grandstand INDY 500 TICKET
- Official INDYCAR SOUVENIR
- NAME BADGE and LANYARD
- On-site SET TRAVEL HOSTS and HOSPITALITY DESK
- TAXES and GRATUITIES on all included items
*All prices are per person, based on double occupancy, and early booking deadlines. Dates, itineraries, and prices are subject to change.
Itinerary
Day 1: Check into the Hilton Indianapolis Hotel and Suites and meet SET Staff to pick up souvenirs and on-site travel documents at the official hospitality desk located in the lobby.
Option to partake in Carb Day activities at the Indianapolis Motor Speedway, at an additional cost.
Day 2: Following breakfast, leisure time to enjoy downtown Indianapolis.
Option to partake in Legends Day activities at the Indianapolis Motor Speedway, at an additional cost.
Day 3: Early morning departure, after breakfast, to the Indianapolis Motor Speedway for the 108th Running of the Indianapolis 500 via police escort. SET staff will guide guests to their reserved grandstand seats.
Day 4: Following breakfast, check out of the Hilton Indianapolis Hotel and Suites.
Preferred Travel Insurance
USI Travel Insurance Services is the preferred provider of travel insurance for The Ohio State University. USI is a comprehensive plan that offers three options, allowing you to select the coverage that best suits your needs. You can find additional details, request a quote and purchase a plan online at https://my.travelinsure.com/ohiostate/ or by calling 1-800-937-1387.
Cancellations
Reservations & Payments
Reservations may be made online or by phoning 888-401-3050. Deposits and/or final payment may be made by Visa, MasterCard, American Express, Discover or personal check. If paying by check, make checks payable to Sports & Entertainment Travel.
All reservations will be acknowledged on a first-come, first-served basis.
If a deposit is due, amounts vary and will be payable to SET in order to secure reservations on most travel packages. The balance of your payment will be due 60-90 days prior to the trip, depending on your tour. The credit card used to make the reservation will be automatically charged 60-90 days out unless notified otherwise by the client. Reservations received within 60-90 days of the trip will require full payment at the time of booking, if space is still available. Deposits can be applied or credited to a future trip with SET. Travel insurance is recommended.
Cancellations, Refunds and Changes
Cancellations made 60-90 days or more prior to travel will not receive a refund, however deposits can be applied or credited to a future trip with SET (school-specific athletic fan travel events excluded). No refunds will be issued after the final payment due date, 60-90 days prior to trip departure unless the participant’s airline and/or hotel space is resold. If space is resold, participant will receive a full refund, less a 5% cancellation fee plus any airline name change fees that result from the resale of participant’s airline seat. No refunds will be issued for unused ground transportation or for other services provided and not used by the participant.
Once a reservation has been made, it is non-refundable. Any name changes or changes to package arrangements made after registration may result in a charge per change. No name changes will be accepted within one week prior to travel. No refunds will be issued for unused transportation or for other package inclusions not used by the participant.
Tour Specific Terms & Conditions
Participant will acknowledge tour specific terms & conditions when completing a reservation. Tour specific terms & conditions will be noted on the participant’s order confirmation for reference.
Special Events
Certain travel packages that we may offer will require full payment at the time of booking. This is the case for College Football post-season bowl travel and College Basketball post-season tournament travel.
Pre-Registration Deposits
Occasionally we will offer certain travel packages that participants can sign up for by making a fully-refundable deposit in order to receive advance trip information. Once the details are released to those who have pre-registered, participants will have a specified timeframe to respond by either booking their trip with the deposit being applied to the tour package or electing to cancel and having the deposit refunded in full.